Privacy Policy

Effective Date: 2-22-2026

Who we are

The Roofing Contractors Association of Washington (RCAW) operates the website located at https://rcaw.com. RCAW is a nonprofit trade association serving roofing contractors and industry partners throughout Washington State.
Our website address is: https://rcaw.com.

1. Information We Collect

We may collect the following categories of information:
Information You Provide Directly

• Name
• Company name
• Mailing address
• Email address
• Phone number
• Membership information
• Event registrations
• Payment information (processed via secure third-party providers)
• Comments or messages submitted through forms
• SMS opt-in consent data

Information Collected Automatically

• IP address
• Browser type and device information
• Pages visited and time spent on the website
• Referral source
• Cookies and tracking data

4. Cookies & Tracking Practices

We use cookies and similar technologies to:

• Improve user experience
• Remember login preferences
• Analyze website traffic
• Support marketing analytics

Types of cookies we may use:

• Essential cookies
• Performance/analytics cookies
• Functional cookies

You may disable cookies through your browser settings; however, some website features may not function properly.

If you leave a comment, you may opt in to saving your name, email, and website in cookies for convenience. These cookies last one year.

Login cookies may persist for up to two weeks if “Remember Me” is selected.

Embedded content (such as videos) may behave as if you visited the external site and may collect data independently.

5. Who We Share Your Data With

We may share information with:

• Service providers who assist with website hosting, payment processing, analytics, email distribution, and SMS delivery
• Event partners (only when necessary for event participation)
• Affiliates under common organizational control
• Authorities when required by law

We may also disclose personal information in connection with a merger, acquisition, or asset transfer.

We do not sell personal information.

6. Data Security & Handling

We implement reasonable administrative, technical, and physical safeguards to protect personal information.

These measures include:

• Secure hosting environments
• Encrypted payment processing
• Access controls
• Limited data access to authorized personnel

While we take reasonable precautions, no transmission method over the Internet is 100% secure.

7. Data Retention

We retain personal information:

• As long as necessary to fulfill the purposes outlined in this policy
• To maintain membership records
• To comply with legal, accounting, or reporting obligations

Comments and related metadata may be retained indefinitely.

Registered users may update or delete profile information at any time (excluding usernames).

8. Your Rights

Depending on applicable laws, you may have the right to:

• Request access to personal information we hold
• Request correction of inaccurate data
• Request deletion of personal data
• Withdraw consent for communications
• Opt out of SMS messages

To exercise these rights, contact us at:
Director@RCAW.com

9. Media Uploads

If you upload images, avoid including embedded location data (EXIF GPS). Visitors may download and extract such data from publicly posted images.

10. Where Your Data Is Sent

Visitor comments may be processed through automated spam detection services.

Data may be processed in the United States or other jurisdictions where service providers operate.

11. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

12.SMS Communications & Mobile Information Policy
RCAW may offer the option to receive text message (SMS) communications related to:

• Membership applications and renewals
• Event registrations and reminders
• Industry updates and announcements
• Administrative notices
• Payment confirmations or reminders

By providing your mobile phone number and affirmatively opting in (through website forms, event registrations, written consent, or keyword opt-in), you provide express written consent to receive SMS messages from RCAW.

Consent is not a condition of membership or purchase.

Message frequency varies based on your interaction with RCAW.

Message and data rates may apply depending on your wireless carrier.

You may opt out at any time by replying:

STOP – to unsubscribe
HELP – for assistance

You may also contact us at:
Email: director@rcaw.com

Phone: 253-561-7229

Wireless carriers are not liable for delayed or undelivered messages.

13. Mobile Information Sharing Statement

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

Text messaging originator opt-in data and consent will not be shared with any third parties, except for aggregators and providers of text message services necessary to deliver SMS communications.

All other data-sharing categories described in this Privacy Policy explicitly exclude SMS opt-in data and consent.